Office Space Planning Services

If your office layout wasn’t built with your team’s workflow, communication style, and goals in mind, it’s holding you back. At VGS Logistics, our Office Space Planning Services are designed to turn underutilized square footage into productive, ergonomic, and scalable work environments — no fluff, no guesswork.

We don’t just draw floor plans. We create strategic design solutions that help you optimize every square foot, reduce friction, and align your physical space with your business goals.

Space Planning in Portland – Space Planning in Boise – Space Planning in Seattle

Why Most Office Layouts Fail (And How We Fix Them)

Wasted Space = Wasted Money

Too often, commercial spaces are planned around office furniture, not the way people work. The result? Unused desks, cramped meeting rooms, and awkward circulation that slows teams down.

Poor Flow Disrupts Collaboration and Focus

An outdated office layout creates silos, encourages distractions, and kills momentum. By rethinking traffic patterns, common areas, and space allocation, we help teams move, meet, and collaborate more effectively — without compromising privacy or concentration.

Cookie-Cutter Designs Ignore Your Culture

Your office isn’t a showroom. It’s a living extension of your brand identity, company culture, and mission. We design new office spaces that look great — but more importantly, work great for your people and purpose.

Our Office Planning Services

VGS offers a full spectrum of workspace design services — from floor plan optimization to post-installation evaluation. We support commercial interiors of all sizes, whether you’re outfitting a new space or redesigning an existing commercial office.

Custom Layouts for Your Workflow

We begin with a detailed site survey to understand your specific needs. From there, our design professionals create floor plans tailored to your team structure, work styles, and space management requirements.

Ergonomic and Efficient Workstations

Employee satisfaction starts with comfort. We use design concepts grounded in real-world experience and current work trends to ensure that every desk, chair, and storage solution supports posture, focus, and productivity.

Integration with IT, Facilities, and Furniture Teams

Office planning isn’t done in a vacuum. We collaborate in real-time with your project manager, IT staff, and furniture partners to ensure every design solution aligns with your timeline, tech needs, and logistical constraints.

Furniture Selection and Installation Drawings

Need help choosing office furniture? We assist with furniture selection across a wide range of trusted brands. Our team provides detailed installation drawings to ensure your setup is executed flawlessly.

Future-Proof Layouts for Growing Teams

Your business is evolving — and so should your office. Our office design services include flexible configurations that support future growth, hybrid work models, and workspace reconfigurations without major overhauls.

Our Design Process: Built for Speed and Precision

Every project we undertake follows a structured process, backed by years of experience in commercial space design and logistics.

Step 1: Site Survey and Needs Assessment

We visit your location to review your current space, square footage, team dynamics, and business goals. This allows us to develop space planning and design strategies that are grounded in operational reality.

Step 2: Strategic Floor Plan Development

Our interior designers translate your workflow and objectives into clear, optimized office layouts that enhance productivity. Whether it’s reimagining conference rooms, open space collaboration zones, or focused work pods, we make every inch count.

Step 3: Stakeholder Collaboration

We meet with your leadership and facilities team to align on the vision, validate design concepts, and support informed decision-making.

Step 4: Execution Support and Installation

Your dedicated project manager will coordinate vendors, supervise furniture installation, and ensure the entire process stays on time and budget.

Step 5: Post-Move Optimization

We don’t disappear after the install. Our design professionals return for a final review — making tweaks, listening to feedback, and ensuring your new office environment performs as planned.

Why Businesses and Facility Managers Trust VGS

With VGS, you’re not just getting space planners. You’re partnering with commercial move and logistics strategists who have a proven track record of delivering high-performance office environments. Our expertise is your assurance of a successful project.

• Years of Experience Across Industries: From tech startups and healthcare groups to education and manufacturing, we’ve designed hundreds of commercial interiors tailored to diverse business needs.
• Deep Expertise in Space Management: Whether you’re working with 1,000 or 100,000 square feet, our team brings clarity and structure to even the most complex layouts.
• End-to-End Project Management: Unlike firms that drop off a floor plan and disappear, VGS provides hands-on support through every stage of your space planning and design journey.
• Flexible Solutions for Home Offices and Hybrid Teams: We help clients navigate the new reality of flexible work — from home office setups to space planning for dynamic hybrid teams across multiple locations.
• Built for Real Businesses, Not Showrooms: Our focus is on usability, comfort, and long-term adaptability — not just visual appeal.

Take the Next Step Toward a Smarter Office

VGS offers Free Space Planning and Free Office Design consultations for businesses ready to transform their workspace. Whether you’re moving into a new space or need to reimagine an underperforming floor, we’re prepared to help.

Here’s what happens next:

1. Step 1: Submit a quick inquiry with your First Name and Last Name.
2. Step 2: Schedule a consultation with a VGS design professional.
3. Step 3: Receive CAD-backed design concepts and real-time project support.

We’ll show you how our Office Solutions team can turn your commercial office into a high-functioning, people-first environment that supports collaboration, decision-making, and future growth.

Frequently Asked Questions

1. What types of businesses benefit from space planning?

Any business seeking to enhance office efficiency, improve workflow, and create a functional and aesthetically pleasing workspace can benefit from our services.

2. Can you optimize small office spaces?

Absolutely! We specialize in maximizing small offices, ensuring every inch is used effectively without overcrowding.

3. Do you work with existing office furniture?

Yes, we incorporate your existing furniture into the new layout while recommending ergonomic and space-saving upgrades where needed.

4. How long does the space planning process take?

It depends on the office size and project scope. Typically, it ranges from a few days to a couple of weeks for full implementation.

Explore Our Work

Want to see what our planning process looks like in action? Review our Case Studies to explore how VGS helped real businesses optimize square footage, improve teamwork, and create a more aligned work environment.