Why Timing Is Everything (Especially in Seattle)
Moving an office in Seattle? Whether upgrading to a modern space in South Lake Union or downsizing somewhere in Queen Anne, the key to success is this: timing. And not just “get the date right” timing — I’m talking strategic, phased, thoughtful, don’t-lose-a-day-of-productivity type planning.
I’ve worked with companies that nailed it. I’ve also seen teams scramble, forget to notify their IT vendors, and end up working off laptops in a half-set-up lobby (yikes). Don’t be that team.
This week-by-week timeline will help you stay ahead — and keep your sanity.
8 Weeks Before Move: Plan Like a Boss
- Finalize your new lease
- Appoint an office move coordinator (someone who’s good at wrangling chaos)
- Notify internal teams and leadership
- Research the best moving company in Seattle (yes, we’re gonna say VGS Logistics is that team)
- Begin inventory of furniture, equipment, and tech
6 Weeks Before Move: Get Real About Logistics
- Schedule walk-throughs with movers and vendors
- Confirm building requirements for moving day (permits, elevator access, etc.)
- Finalize your moving budget (don’t forget the “just-in-case” line)
- Start working on a floor plan for your new space
4 Weeks Before Move: Communicate & Coordinate
- Let clients, vendors, and partners know about your new location
- Confirm setup appointments (internet, phones, security)
- Order new furniture and packing supplies if needed
- Meet with IT to plan server migration and workstation relocation
- Plan employee seating chart for the new office
2 Weeks Before Move: Pack Smart, Not Fast
- Begin non-essential packing (archive files, extra supplies, decorations)
- Distribute moving kits to employees (labels, crates, instructions)
- Label EVERYTHING (trust me… every. single. cord.)
- Reconfirm all moving logistics with your moving company
- Check in with your local moving company in Seattle about timing, access, weather, etc.
1 Week Before Move: Final Countdown
- Pack up shared areas (kitchen, supply closets)
- Confirm utility transfers to the new space
- Provide employees with move-day instructions
- Double-check with your IT provider about go-live readiness
Move Day: Breathe and Execute
- Have team leads onsite for guidance
- Supervise high-value equipment relocation
- Follow the new floor plan to speed up setup
- Do a final walkthrough of the old space
- Celebrate small wins (free coffee or donuts go a long way)
Post-Move Week: Settle, Stabilize, Celebrate
- Ensure all systems (phones, internet, email) are up and running
- Collect feedback from staff — any missing boxes? Tech not working?
- Update your business address on Google, website, invoices, etc.
- Host a “welcome to the new space” lunch or happy hour
Why Choose VGS Logistics to Stick to Your Timeline
We’ve moved companies across Seattle—from Fremont to downtown high-rises to cozy West Seattle coworking spaces. We know the pain points, we plan ahead, and we keep things moving (literally).
Need help building a custom move timeline? That’s what we do best.
📍 21461 SW 108th Ave, Tualatin, Oregon 97062
📞 503.878.5102
📧 info@vgslogistics.com