Why Boise Businesses Need a Strategic Office Moving Plan
Relocating an office in Boise? Whether you’re expanding into a larger space in Downtown Boise, moving to a tech hub near Boise State University, or downsizing to optimize costs, one thing is certain: a poorly planned move can cause serious disruptions.
I’ve worked with businesses that thought they could pull off a last-minute move—only to realize they forgot to set up internet in the new space (oops). And let’s not even talk about the IT nightmare when workstations aren’t properly labeled before disconnecting. So, before you pack a single box, let’s go over everything you need for a smooth, stress-free office move in Boise.
Step 1: Plan Your Office Relocation Early
6+ Months Before Move
✅ Define Your Moving Goals – Expanding? Downsizing? Looking for a better location?
✅ Set a Moving Budget – Factor in moving company fees, new office setup, and possible downtime.
✅ Create a Timeline – Establish a clear moving schedule with key milestones.
✅ Assign a Move Coordinator – Someone who can manage logistics, vendors, and internal communication.
✅ Hire the Right Office Relocation Company – Look for office relocation companies in Boise with commercial moving expertise.
Step 2: Logistics & Vendor Coordination
3 Months Before Move
✅ Schedule a Site Visit with Movers – Professional movers will assess access points, elevators, and parking.
✅ Notify Your Landlord – Confirm lease termination requirements for your current office.
✅ Plan for IT & Internet Setup – Avoid downtime by scheduling early installation at the new location.
✅ Order New Office Furniture or Equipment – If needed, ensure everything arrives before move-in day.
✅ Develop a Floor Plan – Pre-plan employee seating and workspace layout to speed up setup.
Step 3: Packing & Preparation
1 Month Before Move
✅ Label & Inventory All Equipment – Trust me, labeling cables and monitors saves hours of frustration.
✅ Schedule IT Disassembly & Reinstallation – Securely disconnect servers, workstations, and telecom systems.
✅ Start Packing Non-Essential Items – Archive documents, extra office supplies, and decor.
✅ Coordinate Employee Packing Responsibilities – Provide moving kits, labels, and clear instructions.
✅ Schedule Office Cleaning Services – Ensure both locations are cleaned before and after the move.
Step 4: Move Day Execution
✅ Have a Move-Day Checklist Ready – Ensure everything is packed, labeled, and accounted for.
✅ Assign Move-Day Leaders – Place team members at both locations to oversee the process.
✅ Supervise High-Value Equipment Moves – IT servers, conference room tech, and specialty furniture need extra care.
✅ Follow the Floor Plan for Setup – Movers should place desks and furniture in pre-determined spots.
✅ Perform a Final Walkthrough of the Old Office – Double-check that nothing is left behind.
Step 5: Post-Move Setup & Adjustments
✅ Test IT & Phone Systems – Ensure all workstations, internet, and phones are fully functional.
✅ Update Your Business Address Everywhere – Website, Google My Business, invoices, marketing materials.
✅ Gather Employee Feedback – Identify any missing items or setup adjustments needed.
✅ Host an Office-Warming Event – Celebrate the new space with a team gathering or client open house.
Why Boise Businesses Trust VGS Logistics for Office Relocations
At VGS Logistics, we don’t just move offices—we help businesses relocate efficiently, minimize downtime, and optimize their new space. We handle everything from IT relocation to workspace setup, ensuring a stress-free move.
📍 21461 SW 108th Ave, Tualatin, Oregon 97062
📞 503.878.5102
📧 info@vgslogistics.com