Moving a small or medium-sized business office in Boise? Let me guess — it feels overwhelming. Between packing up the workspace, coordinating vendors, and keeping business running, it’s easy to miss critical steps. After managing dozens of commercial moves across the Treasure Valley, I’ve compiled a straightforward, strategic checklist that transforms stress into structure.
Let’s make this move efficient, employee-friendly, and business-smart.
Step 1: Assemble Your Internal Move Team
Start by appointing a move lead and assigning team representatives from each department.
- Identify who will oversee communication, logistics, and approvals
- Establish weekly check-in meetings
- Use shared documents to keep everyone updated
Step 2: Inventory Your Office Assets
You’d be surprised how many desks and printers vanish during a move.
- Create a full list of furniture, technology, supplies, and decor
- Decide what’s being moved, stored, sold, donated, or recycled
- Tag items clearly and assign categories by team/department
Step 3: Hire the Right Boise Moving Partner
Don’t just Google “best Boise movers” and pick the first result.
- Look for movers with commercial moving experience in Boise and surrounding areas like Garden City and Meridian.
- Ask about insurance, licensing, and references
- Request a detailed estimate, and ask about hidden fees
- Choose a company that offers packing, storage, and heavy lifting support
Bonus Tip:
Check reviews on platforms like Google and Yelp. Prioritize movers with a proven track record of stress-free moving experiences and professional service.
Step 4: Plan IT and Technology Transitions
Tech disruptions can derail an office move.
- Schedule a full data backup.
- Coordinate the network setup in the new location
- Label all cables, routers, monitors, and phones
- Consider having IT equipment packed separately with extra care
Step 5: Notify All Stakeholders
Communication = trust.
- Inform employees about timelines and responsibilities.
- Update clients, vendors, and service providers
- Change address with USPS, banks, and online listings
Step 6: Prepare the New Space
Your movers need access — and so does your team.
- Confirm parking, elevators, and keys/cards for your new Boise space
- Walk through the new layout with your move team
- Check for issues like flooring damage, electrical access, or connectivity gaps.
Step 7: Pack Smart and Label Clearly
Use a color-coded system and label the top + sides of boxes.
- Pack in phases by department priority
- Mark fragile items and delicate electronics
- Create an “Open First” box with essentials like power strips, chargers, and tools
Step 8: Conduct a Final Walkthrough
Before you hand over the old space:
- Remove leftover trash and equipment
- Take photos to document the condition (for lease compliance)
- Turn in keys, badges, and access cards
- Confirm forwarding addresses for mail or deliveries
Step 9: Support Your Team Post-Move
Moving impacts morale. Help your staff adjust.
- Offer welcome kits or snacks at the new location
- Host a quick orientation or virtual tour
- Collect employee feedback about the moving process
Step 10: Celebrate the New Beginning
An office move isn’t just a task — it’s a milestone.
- Announce the move on social media
- Invite clients to visit the new space
- Reflect on lessons learned and document for future growth
FAQs
What is the most essential part of planning an office move?
Clear communication and early planning — those two make or break your success.
When should I start planning my office move in Boise?
Ideally, 3 months in advance. Bigger offices may need 6 months.
Do Boise moving companies offer weekend moves?
Yes, many companies offer flexible scheduling to minimize business disruptions.
What if I need storage during my move?
Look for movers that provide both short-term and long-term storage options in the Boise area.
Ready to simplify your office move in Boise?
Let VGS Logistics guide you through it — with precision, care, and a plan built for your business.
📞 503.878.5102
📧 info@vgslogistics.com
🌐 www.vgslogistics.com